Preventative Maintenance Proposal Request Form

Section 1: Property Information

Building goal Fountainhead

Condo/Building Name

Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Building Type/Complexity

Residential Condominium
Commercial/Retail Mixed Use
Property has multiple buildings
Property has more than 100 units
Property is more than 100,000 sq. ft.
Building is more than 10 stories tall
Building is more than 5 stories tall

Check all that apply

Section 2: Contact Information

Board/Property Manager Name

Role/Title

Email

Phone

Preferred Contact Method

Email
Phone

Onsite Contact

If different than above

Name

Email

Phone

Permission Needed

Board member or property manager requests to attend site visit/walkthrough

Section 3: Service Needs

What is your primary goal for preventative maintenance?

Reduce breakdowns and emergency calls
Improve equipment reliability
Ensure safety & compliance
Lower long-term operating costs
Better communication & reporting
Competitive RFP with multiple bidders

Select all that apply

Which maintenance tier are you most interested in?

How did you hear about Fountainhead Mechanical?

Other

Section 4: Equipment List Upload

File Upload

Click or drag files to this area to upload. You can upload up to 15 files.

Accepts: Excel, PDF, Word, Images (.jpg, .png, .gif)

Suggested Uploads

Existing equipment lists
Mechanical room asset registers
Recent inspection reports
Photos of equipment nameplates

Note: If an equipment list is not provided, we reserve the right to charge a fee for site visits and asset collection.

Section 5: Maintenance Pain Points

What are your biggest challenges with your building’s mechanical systems?